Watermark

Let’s assume that you want to stamp the word “DRAFT!” across some documents. Here’s how.

Creating Draft Stationery

1.   Choose New from the File menu to create a new document. Make sure Normal under the View menu is selected.

2.   Choose Header from the the View menu to open the Header window. Type DRAFT!.

3.   Select the text and choose the Character command from the Format menu to access the Character dialog box. Format the word to appear as desired. (Hint: Use the Outline style to keep the document readable.) Click OK to accept your changes.

4.   Close the Header window to accept the header.

5.   Choose Print Preview from the File menu to display the page with the word “DRAFT!” at the top. Drag the word “DRAFT!” to any position on the page, as shown in Figure 1. Click Close to close the Print Preview window.

6. Choose Save from the File menu. To save the file as a stationery document, choose Stationery under Save File as Type. Give the document a name and click the Save button to complete the save.

Slanting the Stamp

To display the stamp at an angle, create the header as described above, but use Word’s Picture feature to create a picture in the header.

1.   With the Header window open and empty, choose Picture from the Insert menu. Click New Picture to display the Insert Picture window.

2.   Use the Text tool to type in the word DRAFT! Format the font, size, and style of the word as desired.

3.   Select the word in the picture and use the Rotate tool to skew it to the desired angle, as shown in Figure 2.

4.   Close the Insert Picture window to insert the completed graphic.

5.   Follow steps 4 through 6 in the previous section to position the word on each page.

Using the Draft Stationery File

1.   Choose Open from the File menu and open the stationery file. A new, untitled document containing the “DRAFT!” header appears.

2.   Choose File from the Insert menu. Select the file you want to print with the word “DRAFT!” over it and click Open. The file is inserted in the new document.

When you print the new document, every page will be stamped with the word “DRAFT!”

One note: This method uses a header to create the overstamped word, but you can accomplish the same effect using a footer. Your choice of header or footer will be determined by whether you use either area for other text.

Linking feature
If you’re using Microsoft Word 5 and System 7 you can take advantage of automatic text updating with Word's linking feature to make some aspects of document formatting less of a headache.

In particular, you can use linking to update text in headers or footers. This technique is especially useful if you use a standard letter format for everyday correspondence. Using Word's linking feature, heading text that includes the addressee name can be automatically inserted at the top of each page after the first page of your letter

 Once you’ve formatted your letterhead template, you’ll never have to open the header for any letter to have this information inserted!

Start by locating your letterhead stationery document and opening it.

1.   You’ll need to make sure that the first page has a different header than the header on any following pages. Go to the Format menu and choose Section. Click in the check box for Different First Page and click OK.

2.   Click in your stationery document where you would normally enter address information. Type the word Name, press Return for a new line, and then type the word Address.

3.   Select the entire line containing the word Name and the paragraph marker that follows it. Go to the Edit menu and choose Copy.

==> Screenshot click here

4.   Choose Header from the View menu. Hold down the Shift key on your keyboard while you go to the Edit menu and choose Paste Link. The insertion point moves to a new line and you should see the word Name surrounded by two shaded brackets. These brackets indicate that the text is linked to the source text on the first page of your document.

5.   To have the date automatically placed in your header, go to the Insert menu and choose Date. Press the Return key and type the word Page followed by a space. Click on the automatic page numbering icon to insert the page number. Press the Return key one more time to place some additional space between your header text and the body text of your letter.

==> Screenshot click here

6.   Click in header close box to close the header. Save your document. NOTE: If your letterhead document was saved in the Word “stationery” format, you’ll need to choose Save As from the File menu and then choose Stationery from the Save File As Type drop down list.

Once you’ve created linked text for the addressee’s name in the header, utilize the link when you create a new letter by executing the following steps:

1.   Position the I-beam over the word Name and double-click to select it.

2.   Type the name of the person you are writing the letter to. The text will replace the highlighted word Name. When you finish typing, there will be a brief pause as Word updates the linked information in the header.

3.   Next, move the I-beam down to the word Address, double-click to select the text, and then type the appropriate address information to replace it. Continue to enter information as you would for a normal letter.

When the text of your letter extends beyond a single page, you can switch to Page Layout view. Because of the Linking features in Word 5 and System 7, you will see that the addressee’s name will automatically appear as you scroll to view your header.

==> Screenshot click here

Similarly, if you are working on a longer document like a report and want the title of the report in the header of each page after the first, you can link the title text and the text in the header. This technique is especially useful if you should change the title of your report or if you create a report template that you use frequently.

Word 5 Spelling Checker
Use the Preferences command under the Tools menu to switch off "Always Suggest" for Spelling. This saves a lot of time when you’re doing a spelling check. While the checker is running, use your keyboard for faster selection of these commands:

     Add          Command-A
     Suggest      Command-S
     Change       Command-C
     Options      Command-O
     Close        Command-.